How to Accept a Job Offer (with Examples)

Three Methods:Sample EmailAccepting Your Job OfferJob Offer HelpCommunity Q&A

Even if you have accepted a job over the phone, it’s a good idea to write a job acceptance letter to confirm the details of employment and to formally accept the job offer. Accepting your job offer with a letter, fax, or email is professional and sets the tone for the rest of your employment. Formally accepting a job offer when you’ve received one will impress your new boss, so why wait any longer?

Sample Email

Accept Job Offer Email Template

Accepting Your Job Offer

1
Notify any other companies or individuals you have been in contact with that you must withdraw from consideration. It’s common courtesy to let other employers know that they shouldn’t consider you now that you’ve accepted another job.
2
Accept the offer over the phone first. It’s best to call the hiring manager responsible for interviewing you and let them know your intention to accept the offer.
- Don’t leave a voice message indicating your acceptance of the job offer. If the hiring manager isn’t present, leave a voice message indicating you’d like to talk to him/her about the job offer. It’s best to formally accept to a person, not a machine.
3
Write a formal acceptance letter. Even if you have accepted a job over the phone, it’s a good idea to write a formal acceptance letter to confirm the details of employment and to formally accept the job offer.
4
Make your letter brief. Your future employer may already know that you’ve accepted the job, so don’t ramble on interminably about how well of a fit you are, and what you can offer the company. You should, however, include the following:
- Thanks and appreciation for the opportunity.
- Direct acceptance of the job offer.
- The terms and conditions of employment (salary, benefits, etc.).
- Starting date of employment.
5
Clarify any questions you may have had. Because it’s sometimes tough to recall every single detail of the job before you’ve actually started it, you may need to ask your contact questions about your future employment. These can include, but are not limited to:
- Questions about salary and benefits.
- Questions about supervisors and/or who you’ll be reporting to.
- Questions about work eligibility and/or visa requirements if accepting a job overseas.
6
Inform the contact of any scheduling conflicts, if applicable. Be sure to remind your liaison of any dates you will not be able to work on because you scheduled something before you accepted the position. For example, if you agreed to travel across the country for your grandfather’s 80th birthday two weeks after your start date, inform your liaison that you won’t be able to work those days because of a prior scheduling conflict.
7
Address the letter to the person who offered you the position. Include your contact information and phone number, even though it is on file with the employer.
8
Make sure that your letter is well written and does not contain typos or grammatical errors. Even though you already have been offered the job, you want to make sure all your correspondence is professional.